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Privacy policy

We periodically update this Privacy Notice. All changes are effective immediately upon its posting on this section of our website. This Privacy Notice was most recently updated on June 22, 2023. 

To view our Terms of Use, please click here.

Privacy Notice

This Privacy Notice is provided by the Episcopal Diocese of Southern Virginia (“Diocese” or “we” or “us”). This Privacy Notice applies to all personal information we collect from you. 

 

We limit the collection of your personal data to what is adequate, relevant, and reasonably necessary to achieve the purposes described below. We will not process your personal data for other purposes without your consent. This Privacy Notice provides additional details about our collection, use, and disclosure of your personal information.

personal information we collect

We collect the following categories of personal information: 

  • Name, contact information and other general information – This category includes your name, address, phone number, email address, the name of your parish, and other information primarily used to contact you. It also includes such general information as your date of birth and gender. We usually collect this information directly from you if you sign up for our newsletter, complete our on-line “contact us” form, or complete any survey or other forms that we provide.  
  • Commercial information – This category includes information about items you purchased and your method of payment, such as a payment card. Note that payment card transactions go directly through our vendor, so we do not have the full card number itself. We collect this information directly from you when you make any purchases on our website.  
  • Internet network and electronic activity device information – This category includes your IP address, the browser type you use or similar system information, and the pages you view within the website. Our systems automatically collect this information from all website visitors. Also, our site uses “cookies” to help personalize your online experience. You can accept or decline cookies at any time by modifying your Cookie Settings. If you choose to decline cookies, you may not be able to fully experience some features of our website.  We use Google Analytics for internal data analysis and for our internal marketing team’s use. See more about Google’s privacy practices here: https://policies.google.com/privacy?hl=en-US 
  • Audio, electronic, visual, or similar information – This category includes recordings from office security cameras. We may collect this category of information as part of our efforts to ensure the physical security of our facilities and personnel.  

Why We Collect Personal Information

We collect personal information for the following purposes: 

  1. To improve and facilitate communication with you; 
  2. To respond to your questions and requests; 
  3. To offer services that we think will interest you; 
  4. To process transactions with you; 
  5. To improve your overall experience with us;  
  6. To protect our physical facilities, employees, and members; and 
  7. To protect our network, systems, and data, including your personal information.

When We Sell or Share Personal Information

We will not sell your personal information, nor do we use your personal data for advertising. 

 

We may disclose your personal information (all categories identified above) to vendors performing operational services on our behalf, including, but not limited to processing, or fulfilling orders and transactions, processing payments, or providing IT services. We may also share your information when required to comply with obligations under applicable law or other obligations to government authorities.

How Long We Keep Personal Information

We keep any collected personal information for as long as it is necessary to satisfy your requests and comply with legal requirements.  

Access We Provide Regarding Your Personal Information

Upon your request, we are happy to: 

  • Confirm whether we have personal information about you and give you access to, and/or a copy of, that information; 
  • Work with you to update or correct the personal information, taking into account the nature of the personal information and the purposes of the processing of your personal information; and 
  • Delete incorrect information, or information that we are not legally required to keep. 

You may access your personal data by emailing contact@diosova.org or contacting us by mail at: 

Episcopal Diocese of Southern Virginia 

Attn: Website Manager 

11832 Rock Landing Dr., Suite 100 

Newport News, VA 23606-4231 

 

If we decline your access request for some reason, you may appeal the decision to the Bishop by sending an email or letter to the same addresses shown above and prominently indicating that it is an appeal. 

 

We may, under applicable law, require additional proof of your identity. You may designate an authorized agent to make a request for you. If you use an authorized agent, we may require the agent to submit proof that they are authorized to act on your behalf. 

Personal Information of Children

We do not knowingly collect any information from children under the age of 13.  If we learn that a child under the age of 13 has provided us with personal information, we will delete it in accordance with applicable law. If you are a parent or guardian and believe we have collected information from your child in a manner not permitted by law, please contact us. 

Updates to this Notice

We periodically update this Privacy Notice. All changes are effective immediately upon its posting on this section of our website. This Privacy Notice was most recently updated on June 22, 2023.