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Diocesan Event Registration Policy

Our policy regarding event registration, payment, refunds, and cancellations.

Registration

How to Register Online

  • Select the registration link from the event description.
  • Complete the form fully as prompted. 
  • Select the appropriate event fee. 
  • Complete the selection of the payment option. 
  • A “Thank you for Registering for This Event” page appears when registration is successfully completed. 
  • An event confirmation will be emailed to you. 

Registrations will not be confirmed without full payment and are processed in the order they are received. 

Alternative Registration Options

For some events, registrations will be accepted as a paper form that may be mailed or faxed. Please be sure to follow all instructions and deadlines, and complete payment options as listed below. 

Payment

Pay by Credit Card

Registering and paying online is the fastest way to complete a registration. Follow the registration instructions above and submit credit or debit card information. The Episcopal Diocese of Southern Virginia accepts Visa, MasterCard, American Express, and Discover credit and debit cards through the Vanco online secure payment system. You do not need a Vanco account to send payment through the online registration system. 

Pay by Check or Money Order

Follow the registration instructions above and select the option for mailing a check. After completing the online registration print the email confirmation and mail with the full payment (check or money order) to: Episcopal Diocese of Southern Virginia, 11832 Rock Landing Dr., Suite 100, Newport News, VA 23606-4231. 

Grants and Scholarships

Please email or phone the Event Registration Contact regarding grant and scholarship applications and other payment arrangements. 

Late Fees

Certain events may assess late fees and the registration materials will so indicate. 

Please note that registration is not finalized until payment is received. Send payment postmarked no later than the due date requested to avoid any late fees. 

Refund Policy

Refunds

Cancellations prior to the registration deadline will be refunded. Cancellations received after the registration deadline will not be refunded, however, non-refundable fees are transferrable to another participant. Special requests for refunds will be managed on a case-by-case basis. 

 

No Shows

If you are unable to attend an event and have not cancelled your registration by the cancellation date, your payment will not be refunded. 

Cancellation Policy

The Episcopal Diocese of Southern Virginia reserves the right to cancel any event. In the event of cancellation, registrants will receive a full refund. We also reserve the right to substitute event presenters and modify dates and programs. 

Special Needs

The Episcopal Diocese of Southern Virginia serves the entire community and welcomes people with special needs. Please contact the Event Registration Contact at least one week prior to the event with special need requests.